Seeking alumni donations isn’t just about fundraising—it’s about connecting with former students. By tapping into emotional motivators like nostalgia, recognition, and shared impact, you can inspire former students to stay engaged and give back.
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Thanking your volunteers is a key step at the end of any school fundraiser. Recognizing the contributions of parents and community members who donate their time and energy to your campaign makes them feel valued and improves parent engagement for future fundraising efforts.
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Writing thank-you letters to every volunteer on your campaign can seem like a big job, but the right tools can streamline the process. Below, you’ll find a downloadable template created to help you write impactful thank-you letters in less time.
We’ve also provided step-by-step instructions for sending these letters using our free fundraising platform for schools and its built-in messaging tools. Let’s get started!
To access our thank-you letter template for volunteers, just click below:
Once you’ve clicked the link above, follow these steps to create your own editable version, change the details, and download it:
Now you’ll be able to attach your thank-you letter to the emails you send—or copy and paste the text directly into your messages.
The easiest way to distribute your thank-you letters is with our free-to-use platform’s built-in messaging system. Here’s a quick list of steps on how to do it:
FutureFund is FREE for schools, PTAs, and school groups. Start your fundraiser today!
Get StartedIn the Admin, navigate to Messaging and click the Setup tab at the top of the screen.
From here, add a sender profile to your account so that the volunteers you send your letter to will know who it’s from (and be able to reply, if you want). Here’s how:
Navigate to the Messages tab and create a new message. On the screen that appears:
Insert the thank-you letter you created using the template at the top of this post. There are two ways to do this:
Then send your message—it’s that easy!
The template at the top of this message makes it easy to create an effective thank-you letter for the volunteers who make your fundraisers possible. Once you’ve done that, FutureFund is the best way to send those letters out so you can keep your volunteers in the loop and excited to help with future fundraising projects.
If you’re not a FutureFund user yet, get started here with a quick discovery call and try our platform for your school group. You can also find answers to key questions about our messaging system and how to use it below.
No—by default, messages sent with FutureFund come from an unmonitored email list. If you want to receive replies, you’ll need to specify a reply-to account for the sender profile you use.
Yes! Your Messaging dashboard provides insights like:
Yes—recipients who no longer wish to receive messages through FutureFund can unsubscribe via a link in each email message. We maintain a global email list, so there is no need for recipients to unsubscribe from each specific school. Learn more on the support page for our messaging system.
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