Purpose of the Data Collection Agreement for Student Information
This agreement outlines the terms and conditions regarding the collection, use, and storage of student data through the Data Collection Form. It is designed to ensure that all personal and sensitive information about the student is handled with the utmost care and responsibility. This document must be reviewed and signed by the parents or legal guardians of the student. If it is not signed, we assume you do not consent to data collection related to your child.
1. Information Collected
The data collected through the Data Collection Form may include, but is not limited to:
- Student’s full name, date of birth, and contact information
- Medical information, including allergies, health conditions, and immunization records
- Emergency contact details
- Academic performance records and progress reports
- Any other relevant information necessary for the educational development and well-being of the student
2. Purpose of Data Collection
The information collected will be used for the following purposes:
- To ensure the safety and well-being of the student, including proper response in case of medical emergencies
- To monitor academic progress and tailor educational programs according to the student’s needs
- To comply with local and federal education regulations
- To communicate effectively with parents or guardians about their child’s academic and health-related matters
3. Data Usage
The data collected will be used strictly for the purposes outlined in this agreement. It will not be shared with third parties without explicit consent, except as required by law or for situations concerning the safety and welfare of the student.
4. Data Storage and Security
- All data will be stored in a secure database with restricted access to authorized personnel only.
- Digital data will be encrypted, and physical copies will be kept in locked storage facilities.
- The school will implement security measures to prevent unauthorized access, disclosure, or loss of data.
5. Parent/Guardian Rights
As a parent or legal guardian, you have the right to:
- Request access to your child’s personal data at any time
- Request corrections or updates to the information if any data is incorrect or outdated
- Withdraw your consent for data collection or request deletion of certain data, where legally permissible
- Receive notifications if there is any data breach involving your child’s personal information
6. Consent and Acknowledgment
By signing this agreement, you consent to the collection, use, and storage of your child’s data as outlined above. You acknowledge that:
- You have reviewed the information regarding how the data will be collected, used, and protected
- You understand that your consent is voluntary, and you may withdraw it at any time, with the understanding that this may affect the school’s ability to provide certain services for your child
7. Data Retention
The collected data will be retained for as long as necessary to fulfill the purposes outlined above or as required by law. Upon graduation or transfer from the school, personal information may be archived or securely destroyed, in accordance with the school’s data retention policy.
8. Changes to This Agreement
The school reserves the right to amend this agreement at any time, with notice provided to parents/guardians. Any changes to data collection, use, or storage practices will be communicated in writing, and continued use of the school’s services after such changes will constitute acceptance of the revised terms.
