Trinkets are common rewards for K-12 students who participate in fundraisers—but they aren’t the most memorable. Let the FutureFund team show you why using experiences as rewards can be more meaningful in the long run, and why it’s often more cost-effective as well.
Run a successful penny war for your K-12 school with FutureFund’s help! This guide contains a list of dates, steps, and tools you can use to make your fundraising event a success.
Download the calendar and take a look at this complete list of school holidays in the US to inspire your fundraising needs! Our team at FutureFund is here to help you reach your fundraising goals for your school, clubs, and teams!
Thank You Letter Templates For Your Fundraiser’s Volunteers
Create genuine and effective thank-you letters for your school fundraiser’s volunteers. Use this template from FutureFund to get started, then send it out using our platform’s built-in messaging system.
Thanking your volunteers is a key step at the end of any school fundraiser. Recognizing the contributions of parents and community members who donate their time and energy to your campaign makes them feel valued and improves parent engagement for future fundraising efforts.
Join the most popular school fundraising newsletter online.
Every week we bring hands-on fundraising advice meant to help K-12 school groups smash their fundraising goals. Join our 10,000+ member community!
Writing thank-you letters to every volunteer on your campaign can seem like a big job, but the right tools can streamline the process. Below, you’ll find a downloadable template created to help you write impactful thank-you letters in less time.
We’ve also provided step-by-step instructions for sending these letters using our free fundraising platform for schools and its built-in messaging tools. Let’s get started!
Download the Template
To access our thank-you letter template for volunteers, just click below:
Once you’ve clicked the link above, follow these steps to create your own editable version, change the details, and download it:
Click File
Click Make a copy (our template is view-only)
Rename the copy (i.e., Spruce Elementary 2024 Volunteer Thank-You Letter)
Fill in the blanks of your new copy, like [School Name], with your own details
When you’ve finished, click File > Download and choose your preferred format
Now you’ll be able to attach your thank-you letter to the emails you send—or copy and paste the text directly into your messages.
Sending Your Thank-You Letters with FutureFund’s Messaging System
The easiest way to distribute your thank-you letters is with our free-to-use platform’s built-in messaging system. Here’s a quick list of steps on how to do it:
Start Your Fundraiser With FutureFund
FutureFund is FREE for schools, PTAs, and school groups. Start your fundraiser today!
In the Admin, navigate to Messaging and click the Setup tab at the top of the screen.
From here, add a senderprofile to your account so that the volunteers you send your letter to will know who it’s from (and be able to reply, if you want). Here’s how:
Click the Add Sender button to create a new sender profile.
Give your profile a name—the recipient will see this name next to the subject line.
Specify a reply-to address. This is where responses will be delivered if volunteers reply to your thank-you letter.
Step 2: Create Your Message
Navigate to the Messages tab and create a new message. On the screen that appears:
Choose your recipients. You can group recipients for FutureFund messages in lots of different ways—but for this letter, you’ll probably want to choose Volunteers from the drop-down menu.
Select the campaign associated with the message (this will be the name of the fundraiser you’re sending your thank-you letter for).
Click the Sender Profile drop-down menu to find and select the profile you want to use.
Give your message a subject line—”Thank You For Volunteering Your Time” or something similar.
Step 3: Attach or Paste Your Letter
Insert the thank-you letter you created using the template at the top of this post. There are two ways to do this:
Copy and paste the text and formatting of your letter into the body of the message itself.
Under Attachments, choose the file you’ve downloaded and upload it to the message.
Then send your message—it’s that easy!
Engage Volunteers More Effectively with Help from FutureFund
The template at the top of this message makes it easy to create an effective thank-you letter for the volunteers who make your fundraisers possible. Once you’ve done that, FutureFund is the best way to send those letters out so you can keep your volunteers in the loop and excited to help with future fundraising projects.
If you’re not a FutureFund user yet, get started here with a quick discovery call and try our platform for your school group. You can also find answers to key questions about our messaging system and how to use it below.
Frequently Asked Questions about FutureFund’s Messaging System
Is there a default address to collect email replies?
No—by default, messages sent with FutureFund come from an unmonitored email list. If you want to receive replies, you’ll need to specify a reply-to account for the sender profile you use.
Can I see who has opened emails sent with FutureFund?
Yes! Your Messaging dashboard provides insights like:
Number of sent messages
Number of recipients
Date of last message sent
Can people opt out or unsubscribe from my FutureFund emails?
Yes—recipients who no longer wish to receive messages through FutureFund can unsubscribe via a link in each email message. We maintain a global email list, so there is no need for recipients to unsubscribe from each specific school. Learn more on the support page for our messaging system.
Use FutureFund for Free
See what other parents and schools are saying about us!
Fundraise for your K-12 school group with FutureFund, or raise money for a different kind of nonprofit or personal project with this list of useful platforms from our team.
Kick off your school’s next Penny War with these 5 Canva flier templates ideal for K-12 school groups. FutureFund is here to help your fundraiser go off with a bang and hit your targets.
Get your next Fun Run off to the races with these 5 Canva flyer templates that are ideal for K-12 school groups. FutureFund is here to help your fundraiser get a running start.
Create genuine and effective thank-you letters for business donors to your school fundraisers. Use this template from FutureFund to get started, then send it out using our platform’s built-in messaging system.
It’s easier than ever for students to sign up for your school fundraiser activities, thanks to this participation waiver form template for schools and PTAs! Download it here, then use the instructions provided to upload it to your FutureFund campaigns.
Fundraise for your K-12 school group with FutureFund, or raise money for a different kind of nonprofit or personal project with this list of useful platforms from our team.
Kick off your school’s next Penny War with these 5 Canva flier templates ideal for K-12 school groups. FutureFund is here to help your fundraiser go off with a bang and hit your targets.
Get your next Fun Run off to the races with these 5 Canva flyer templates that are ideal for K-12 school groups. FutureFund is here to help your fundraiser get a running start.